It is important for a property manager to schedule regular inspections of properties. As a property owner, you might be oblivious to the immense damage that tenants might cause to your property within a short period of time. It is common for most property owners to assume that everything is fine as long as the tenants are paying rent on time and they are not complaining about anything. You might be tempted to take things for granted or make assumptions about the status of your property. However, experts in the property management business warn that doing that will only make things worse for you because you will be unable to curb undesirable tenant behavior or identify problems and fix them early.
There are several types of inspections that should be conducted on your property. These are move-in inspections, occupied inspections/ check-up inspections (routine safe and clean inspections and drive-by inspections) and move-out inspections. The move-in inspection as the name suggests is conducted when a tenant moves into the property. The tenant is the one who carries out the inspection. They check out the place and note any problems that they would like fixed and deducted from their security deposit when they will be moving out. This type of inspection is of paramount importance and should not be skipped at any cost because you do not want the tenant to say later that they did not know the condition that the house was in when they moved in. the tenant fills and signs the inspection sheet and then hands it back to the manager for documentation purposes.
Occupied inspections take place when the tenant has already moved into the apartment. The property manager has to give tenants a notice before conducting this inspection. The safe and clean inspection is normally conducted after every 3 to 6 months. It is done with the aim of finding out the issues or damages that the tenant has caused on the property during the course of their tenancy as well as the ones that are a responsibility of the property managers such broken appliances or leakages. Once the inspection is completed, the tenants must sign and attest that the information in the inspection sheet is accurate. The other type of occupied inspections is referred to as the drive-by inspections. It entails a random visit by a property manager to the property without going inside the premise. They simply observe the property while driving by. This type of inspection is meant to catch tenants who do not comply with policies off-guard because unlike in the safe and clean inspection where tenants have time to get rid of prohibited things like pets hence avoiding consequences.
Lastly is the move-out inspection which is carried out at the end of the lease agreement. During the inspection, the property manager walks through the property together with the tenant and evaluates the state of the property. The property manager conducts a thorough inspections and checks every inch of the property for damages which are then documented with proof to support it. The tenant is also required to sign the inspection sheet as in other inspections.
Back to the question of what benefits will the property manager gain by scheduling these three types of inspections. It is apparent that the process is crucial to managers because they will help property owners avoid costly lawsuits which will be good for their property management business.